BVI Nominee Secretary Service

Nominee Company Secretary in the British Virgin Islands

A Nominee Secretary will be a person acting as a company's secretary for the purpose of fulfilling the legal requirement to have a secretary. Nominee secretaries do not usually have an active role or function in the actual business of the company.

The secretary is recognised by the law as an officer of the company appointed by and responsible to the directors. The responsibilities of the secretary include mainly the maintenance of the statutory books and the minute books. A company secretary is not a requirement under the Act, but a secretary is normally appointed to facilitate signing obligations.

Our nominee services offer carefully structured arrangements that keep your personal information off the public record while ensuring full legality. We offer three types of nominee, Nominee Director, Nominee Shareholder and Nominee Company Secretary. These services all differ slightly, but in each case the nominees name is filed with the Companies Registry so that any person carrying out a company search would see the nominees name and not our clients. We will handle any signing of documents on your instruction.

As your Company Secretary, we will prepare other documents in respect of changes to the company structure as and when they occur. Such matters will include allotment of shares, transfer of shares and appointments and resignations of officers. As your company secretary we will perform a variety of tasks crucial to the smooth running of the company which ensure that the company’s statutory obligations are complied with.

The usual duties of a Nominee Company Secretary include:

• The nominee secretary does not take part in company affairs but will carry out the following statutory work as and when instructed.
• Maintaining the Register of Directors and Secretary.
• Issuing share certificates and recording transfers of shares.
• Maintaining the Register of Members and Debenture Holders.
• Recording charges to be registered in the Register of Charges.
• Convening of meetings of the company board and recording of minutes of meetings.
• Preparation and submission of the Annual Returns.
• Filing changes documents at the Companies Registry.

A Company Secretary is responsible for compliance with those provisions of the Companies Acts which require the company to keep registers and make its affairs open to the public. A company secretary is also recognised by the courts as the chief administrative officer of the company. At the time of your Company Formation or at any time thereafter Coddan can be appointed as your company secretary if required.

Running a business is a full-time occupation and you do not need to add to that time. If you appoint Ordered Management as your Company Secretary we can take care of the paperwork from Companies Registry while you do concentrate on what you do best.

The company secretary is the officer required by law for the following tasks:

• Officer appointments
• Organisation of AGMs and EGMs
• Share issues and allocations
• Annual Company Return completion and Filing
• Signing of those forms that need the Company Secretary’s signature

If you are the only person who is to be involved in your company we can act as your nominee company secretary. The nominee secretary service is renewable every year. You will be contacted regarding confirmation of details re: the filing of the Annual Return, and renewal of the service.

Our nominee company secretary service works in the following way. We appoint a corporation usually Coddan CPM Ltd as company secretary. Any person or organisation carrying out a company search will see Coddan appearing on the company records. They will not see the name of our client.

We offer a low cost Nominee Secretarial Service in the BVI for any company needing it. As Nominee Company Secretary, our role within the company is strictly legal only and non-administrative; we do not hold shares and have no financial or other interest or say in the company or in the companies affairs. We provide the client a nominee company secretary agreement which defines the limitations of our role as nominee.

BVI Nominee Company Secretary - £120.00

• Nominee Secretaries do not usually have an active role or function in the actual business of the company.
• The Company Secretary can authenticate documents or proceedings of the company and the signature of the Secretary on a written resolution is evidence of the proceedings.
• Coddan will act as Nominee Company Secretary for BVI companies on an annual basis.
• This service is primarily designed to help people keep non-trading companies fully compliant with the law.
• It does not perform any secretarial duties, and does not become involved with operations of the company in any way.
• If signatures or verification documents are required extra charges will apply.
• Preparation and submission of the Annual Returns (payable fee additional).

Order Nominee Secretarial Service in the BVI: BVI Nominee Company Secretary - £120.00

Please contact us for more information. If you have any queries, please call us during business hours and speak to one of our highly trained incorporation specialists. You can call us by phone 800-081-1510 or + 44 (0) 207.935.5171, or make an initial consultation request.