Virtual Offices in the BVI

British Virgin Islands Virtual Offices Service

Virtual office, the company has a physical location, but employees have no assigned offices. In certain business conditions it is advisable for an offshore company to have more that just the minimum local presence in the country of registration. In active business applications, the IBC might well use what's called a virtual office facility - an advanced communications services package. This may include a full address for business correspondence, telephone and fax numbers, mail and fax forwarding service, document re-mailing and call handling service.

Modern communication combined with professional services means that Coddan can provide its clients with everything necessary to set up and operate a Virtual Office. The services vary from a personal business address, fax and telephone lines to Internet services which can all be used on business cards, letterheads and other marketing materials. Coddan clients enjoy all the benefits of having a fully functioning office without moving from their present location. Services are available in the jurisdictions of Cyprus, UK, BVI, Bahamas, Panama, Seychelles and other.

Our Virtual Office service provides you with a local point of contact in the BVI for your customers and all the benefits of a permanent office without the need to actually be there. Our professional support team will answer your phone calls, handle your mail and faxes, so that you can concentrate on running your business.

A Virtual Office is ideal for:

• Having a requirement to hold meetings in the city but no requirement for a full time office
• People who often travel and therefore do not have the need for physical office space
• Individuals that work from home but require a city identity
• Those who require an office identity but do not have the budget for a physical office
• New business start-ups who wish to test a new market and cannot yet justify the cost of setting up a permanent office.

Virtual Offices provide an instant, flexible and cost effective solution to companies needing a professional image. They offer a fast, effective way to break into a new international market or a quick easy fix to a short-term sales/marketing campaign. A professional image now plays a pivotal role in commerce; a virtual office is an easy way to project this.

Virtual Office Service includes several separate services:

• Personalized telephone answering in your company name
• Call patching (System that connect you directly with important callers, wherever you are)
• Mailing Address and Postal forwarding (include use of an address where you can register your business)
• Voicemail
• Fax number
• E-mail address
• Office/meeting room hire
• Access to offices and meeting rooms
• On-site helpful support
• Business correspondence composition such as brochures and flyers

Our range of professional front and back office services, combined with the latest communication technology, give you everything you need to operate a virtual office. We help all sizes of business, from sole traders to large enterprises, to communicate professionally and efficiently with remotely located customers, colleagues and staff.

Enjoy all the benefits of having a fully functioning office without moving from your present location, including priority access to our offices and meeting rooms worldwide when you're on the road. Coddan offers the following virtual office solutions to fit your needs:

Telephone Message Forwarding

Dedicated telephone number: a professional receptionist answers the calls in the company’s name and the message is forwarded accordingly. We can provide a telephone number, with a message of your choice, that will forward all recorded messages to you instantly via a sound file attachment to an email. Personalized call answering - Professional receptionist answers your calls in your companies name according to your specifications.

Mailing Address and Mail Forwarding Services

We can provide your offshore company with a British Virgin Islands (BVI) post office box number. All mail received will be forwarded to you at an address you specify or held in the BVI, if so desired. Your company's mail can also be opened in the BVI, contents scanned and then emailed to you. UK mail-forwarding addresses including London W1. Daily mails and packages are collected and fowarded to any location in the world according to your instructions.

If you expect regular correspondence (one or more letters per month) to arrive at the registered address of your company, a proper mail forwarding service should be set up. This will ensure that all mail received to your address will be forwarded to your indicated correspondence address, or will be held until further instructions. This service will enable your offshore company to safely receive regular confidential correspondence, for instance, bank statements, invoices or letters and will ensure that such correspondence reaches you.

Fax Forwarding

Faxes that are received at the dedicated line assigned to our client, are collected and then forwarded to client by email or fax. This will enable you to use a fax number in your company letterhead. All faxes received for your company will be forwarded to you by email or by fax, usually on the same day.

Business Mailing Address

Our prestigious addresses around the Globe, including London, BVI and Cyprus provide your company with an impressive address from which to conduct business. Choose the world-class business addresses for use on your business cards, letterhead and marketing materials.

Internet Services

In addition to providing office services, web-related services are also offered. A personally designed website which includes web and domain hosting, website design and e-mail addresses.

Voice Mail Facilities

Voice mailbox - Remote setup and retrieval of your personal voicemail 24/7. Clients who select dedicated telephone number services can avail themselves of our voicemail facilities which can be modified from anywhere in the World.

Meeting Rooms

Our meeting rooms are available for hire at short notice and are fitted with an array of equipment and high speed internet access. Access ready-to-use offices and meeting rooms - Work from any of our locations around the world at preferred rates. Our facilities and support staff will provide you with an experience that will leave you and your clients feeling that the office is your own.

On-site helpful support

Access ready-to-use offices and meeting rooms - Work from any of our locations around the world at preferred rates.

Document re-mailing

This service enables you to distribute your documents (for example, invoices or commercial offerings) through our office. Such documents may be sent to us in electronic format and we will mail them out according to your instructions. Such documents shall be sent to us in electronic format with respective intended recipients and their postal addresses clearly indicated in the body of such documents.

Personal & Business Phone Numbers

A local phone number in any of our cities - Provide a local phone number to all your contacts. Coddan provides a complete set of inbound VoIP services, Virtual Phone Numbers, Toll free Number, Local Phone Number, PSTN Number in the UK, BVI, Cyprus and other countries around the world.

0800 Numbers: 0800 numbers gives you a national presence and demonstrates to customers that you are thinking about their needs. Because 0800 numbers are free to call, customers can call you without worrying about the cost, this is vital to retaining caller interest if callers are likely to incurr a long call or if they are likely to remain on hold or in a queue.

0870 Numbers: 0870 numbers gives you a national presence; callers are treated equally regardless of where in the country they are calling from. Use 0870 numbers where you want to present a national image but without subsidizing the callers charges. Callers are charged at national rate, more than a local rate call, so it is ideal if you want callers to think before they call you.

0871 Numbers: 0871 numbers give you a European reach and shows that your business is ready to trade across Europe and beyond. Calls to 0871 numbers can be forwarded to the following destinations: Austria, Belgium, Canada, Denmark, France Finland, Germany, Greece, Italy, Luxembourg, Netherlands, Norway, Portugal, Spain, Sweden, Switzerland, UK, USA. Coming Soon: Andorra, Ireland & Liechtenstein.

0207 numbers are associated with central London. Rightly or wrongly, many people perceive central London based businesses as being bigger, more reliable or more trustworthy. Using a central London phone number may therefore help to assure callers of your good standing and give your contact telephone number more prestige.

Using the latest technologies and its worldwide network, Coddan can provide its clients with everything necessary to set up and operate a Virtual Office. The services vary from a personal business address, fax and telephone lines to internet services which can all be used on business cards, letterheads and other marketing materials. Coddan clients enjoy all the benefits of having a fully functioning office without moving from their present location. Services are available in the jurisdictions of Cyprus, UK, BVI, Bahamas, Panama, and Seychelles.

Professionalism, courtesy and exceptionally high standards of service have become our hallmark, making us the first choice for so many businesses reviewing their current virtual office requirements. The services of mail & fax forwarding, document re-mailing and telephone confirmation can be ordered separately, at any time during or after the incorporation.

A virtual office provides you with a prime local business address and a credible, risk-free base for corresponding with clients. From the most respected business addresses in the world, our answering service professionals handle your day-to-day details so you can concentrate on running your business. Contact us today to find the virtual office option that best meets your needs.

In addition to offering local business addresses, Coddan also offers many other virtual office solutions. Our executive virtual office space is the perfect solution for your remote business needs.

Please contact us for more information. If you have any queries, please call us during business hours and speak to one of our highly trained incorporation specialists. You can call us by phone 800-081-1510 or + 44 (0) 207.935.5171, or make an initial consultation request.